SOURCES SOUGHT: Mortuary Services

This announcement constitutes a Sources Sought Synopsis and Request for Information (RFI) to afford industry an opportunity to provide information regarding their capabilities to provide mortuary services in the EAFB local area in accordance with (IAW) the Performance Work Statement (PWS) (see attachment). This is not a Request for Quotation (RFQ) or an Invitation for Bid (IFB), nor is it to be construed as a commitment by the U. S. Government to form a binding contract. Parties that respond will not be paid for the information submitted. The Air Force is hereby requesting capability statements and other information from interested sources. GENERAL INFORMATION: AFTC/PZIOA anticipates entering into a Blanket Purchase Agreement (BPA) under NAICS code 812210 with a size standard of $8,000,000.00. A firm-fixed price BPA will be contemplated. System for Award Management (SAM) registration is mandatory for this contract (see SAM website at sam.gov). Sources responding are invited to provide input and recommendations concerning contract type, contract clauses, and other aspects of the acquisition and anything else that may help to develop an efficient and effective acquisition strategy. If sufficient responsible and capable sources are identified, a formal RFQ will be posted on beta.SAM.gov.

  • Original Set Aside:
  • Product Service Code: G001 – SOCIAL- CARE OF REMAINS AND/OR FUNERAL
  • NAICS Code: 812210 – Funeral Homes and Funeral Services
  • Place of Performance: Edwards , CA 93524, USA
  • Updated Response Date: Sep 16, 2021 10:00 am PDT

Full details via beta.sam.gov


 

 

MasterMind Monday: What could hold you back as an entrepreneur?

What holds you back as an entrepreneur? Let’s find that out through this Mastermind Monday with our guest Emily Harman!

BE SELF-AWARE

As business owners, we all do a lot of things, but you should also take a break for some time. Don’t just push, push, and push. You should also realize the things that you need to do to strengthen your self-awareness. 

Consider that the best leaders are self-aware. They understand themselves and they assess the things that hold them back. And with that, they know what are the things needed for the growth of their business, as well as themselves. 

“I’ve spent the past almost two years… becoming a lot more self-aware, and understanding myself. And, you know, we’re always growing, we’re always expanding, we’re always evolving into a new version of ourselves.”

POSITIVE INTELLIGENCE AND YOU2

Positive Intelligence is a book and a coaching program that makes an assessment of what your top 10 saboteurs are. 

If you visit the website, it will tell you about your saboteurs and identify which you are stronger and weaker at. 

For instance, in Emily Harman’s case, she is an achiever, people pleaser, and restless. 

Knowing this is pretty important because by knowing your saboteurs, you can make changes on how you do things. Your hyper achiever self might push you to do more work, but what you really need is rest.

Besides, this can also be helpful in a team setting because by knowing what yours and others saboteurs are, you can make necessary changes on how you can deal with each other. 

Meanwhile, another book that you should also read is called You2 by Price Pritchett.

In this book, the author talks about watching a fly that is trying harder and harder to fly through the window, when really a few flaps of the wing down, the door is open.

That example can relate to how you run your company. You might have not accepted a handful of business partnerships thinking that they will just take advantage of you, when in fact they just want to help you grow. 

So, if you want to reassess how you do your business, read the resources above as these really answer the question, “Are you really seeing the other way to do it or are you just acting on your limiting beliefs?” 

ADVICE FOR SMALL BUSINESSES

1. Know your ‘why.’

Knowing yourself and your ‘why’ is important, especially in this lucrative but challenging marketplace of government contracting. 

Are you just here to get rich quick or are you building generational wealth? 

If you’re thinking of the former, then it’s going to be very hard for you to lead a company in the long haul. However, if you think of the latter, then you can adjust your mindset and strategy to really achieve your goals. 

“Knowing yourself, and knowing your strengths and weaknesses, and knowing what your mind is telling you, and being aware of whether or not you’re listening to your mind is all really important stuff.”

2. Be with people who point out the truth.

Be with people who won’t just say ‘yes’ to everything you do and ask. These people should be able to point out the truth and the things that you did wrong. 

This is pretty important because you’re building a business. You don’t need people who always say yes. Rather, you need people who will tell you things that could have been done better. 

This way, you know what not to do next and what you should focus on. 

RESOURCES

If you want to learn more about what is holding you back as an entrepreneur, then check our full Mastermind Monday video with Emily Harman.

You can also visit the GovCon Giant website or the new GovCon Edu where you learn everything about government contracting!

What could hold you back as an entrepreneur?

https://www.youtube.com/watch?v=2DcxuHQF6Gg

MasterMind Monday: How to Prepare for Your Call and Get Invited Back?

Learn how to prepare for your call and get invited back in this blog highlight of our second Mastermind Monday video!

GETTING THE FEDERAL BUYER’S ATTENTION IS NOT EASY

Winning contracts in the federal marketplace is a long cycle and it can really be disheartening for the folks who never experience success because they expect something to happen in the first few months. 

As Carrie Fisher said, “Instant gratification takes too long,” and if that resonates with you, then the federal market is not your happy place.  

Why is this? Because getting your federal buyer’s attention is not easy.  The federal buyer needs to trust you.

“All the contract door openers in the world can’t do that, if you haven’t done the work to win and earn the real trust.”

With this in mind, you need to consider the fact that getting in a meeting with the federal buyer is just the first step, the real win is to get invited back. 

So, how can you stay committed and stay engaged in the effort of winning the federal business when nothing seems to happen for the longest time? Continue reading this blog. 

THE FEDERAL BUYER DOESN’T RETURN MY CALL

When someone doesn’t return your calls, our brains start to make up answers that they’re not interested in your product or they have already found other people, among other things. 

However, the only reason is if they didn’t call you back. Until you talk to them, you have no way of knowing what happened to your inquiries. 

“The only thing you can know when your federal buyer is not returning your calls is that they didn’t return your calls.”

Remember, in a really distracted universe, when everybody and everything is vying for your attention, it can take 15 to 30 instances to get from contact to contract.

THINGS TO DO TO GET THE FEDERAL BUYER’S ATTENTION

1. Think in very human terms. 

When somebody is trying to sell you something, but they don’t know about you and your company, what would you feel?

Remember, we are humans, and so are your federal buyers; so grasp the concept of thinking generously in very human terms about the person you’re trying to reach.

“If you’re too busy to learn about your federal buyer, they sure don’t have time to learn about you.”

2. Experiment.

It can take from 15 to 30 instances to get from contact to your first contract, so don’t just stop after a few call.

With this, you also need to consider experimenting how you communicate with them and what time of the day. 

Remember, as business owners, we are open to take calls every time, so let’s also consider that towards our federal buyer. 

3. Dress the part. 

Are your online profiles well-alined? Is the information about your business the same as it was written in the SAM database?

Consider that your average federal buyer checks you out 12 times online before they have the first contact with you, so if your online profiles are not aligned, that might be the reason they don’t respond to your calls. 

Remember, you want to be taken seriously as a federal contractor, so you should dress for the occasion and this includes your online wardrobe.

“When you’re showing off in the federal arena, your electronic wardrobe also matters.”

4. Pay attention to customer experience. 

Pay attention to the experience that you’re giving somebody when you are wooing them. 

What is going on for them? How could I be of service to them? What happens when we treat marketing and sales as acts of service? 

“Give somebody the quality of experience when you’re wooing them that they’re gonna start to believe that you’re going to continue to give them when they say yes.”

5. Solve small problems.

As small businesses, you might not have the huge capabilities that are needed in million-dollar contracts.

In this case, why not solve small government problems? There are state and local contract opportunities. If you are part of a set-aside, you can also do a joint venture or a partnership. 

The reason why these are recommended is the fact that this can help you in improving your past performance while also letting the federal buyer learn more about you. 

“Somebody who has already done business with you is more likely to do business with you again than somebody who has never heard of you.

HERE’S OUR CHECKLISTS TO HELP YOU!

Every profession has their own checklist in every process that they follow. This is also the same in meeting your federal buyer.

With this in mind, here is the checklist in every stages of the process and the things to do:

Pre-meeting

    • Why: What are your goals? Why are you meeting with them? 
    • Who: Who’s gonna be there? Who’s gonna be the hosts, guests, speakers, and notetakers?
  • Where: Where or what platform? What location? What facility? 
  • How: How will you get there? What are the security, the clearance, rehearsals needed?
  • What: What are you gonna do? What is your agenda? What are the kinds of handouts you are allowed to have? What kind of equipment and media to use? 
  • Emergency: What are your backup plans? What will you do if the technology fails? What will you do if somebody doesn’t arrive? What would you do if you couldn’t get into the building? What would you do if the security clearance papers couldn’t get there? 

Meeting day

    • Final Checks: Check your technology and look for the point of contact upon arrival.
    • Where: Use the necessary transportation and arrive ahead of time. 
    • Who: Sign-in sheets are really important. Know who’s in the room.
    • What: Set up something that you can deliver in 10 minutes and consider the 60% of your time for Q&A, discussions, and engagement.
  • How:  Relax. Your federal buyer is just human. Be grateful and show empathy.

Follow-up

  • Who: Have an internal and agency debriefing. 
  • What: Send what you said you would. 
  • When: Send it when and how you said you would.
  • How: Send follow-up in a thorough manner and with gratitude. 

RESOURCES

No one is entitled to a federal contract, but you can earn the federal buyer’s trust. So, continue building their trust and wait for the response that will yield more contracts!

“I remember another story about calling them. Calling, calling, and calling. And finally when they needed me, they called me more than I called them.”

If you want to learn more about how to prepare for your call and get invited back, then check our full Mastermind Monday video with Judy Bradt. 

You can also visit the GovCon Giant website or the new GovCon Edu where you learn everything about government contracting!

How to prepare for your call and get invited back with Judy Bradt

https://www.youtube.com/watch?v=p4-3y9RcOaM

Top 10 NAICS Code for Set-Aside Spending this 2021

There will always be an unfair advantage in government contracting for big companies when they are in competition with smaller ones.

Big businesses, most likely, already have all the necessary requirements needed to win a contract such as complete equipment, full staff, and even cheaper services.

Winning big contracts, however, isn’t always beyond small businesses. The size of a business shouldn’t be seen as a disadvantage. In fact, use it to navigate your place in the industry!

If you are a small business that is struggling to compete with larger companies, make use of the government set-asides. This allows you to compete at an even playing field. These contracts are specifically meant for businesses that operate in disadvantaged locations or businesses owned by minorities or women.

There are always opportunities waiting for you, you just have to know where to look. To help you get started, it’s always good to know the industries that the federal government is investing in. 

Here’s a list of the top 10 NAICS codes that have conquered set-aside spending this 2021.

1. 541512 

The Computer Design Services are those establishments primarily engaged in planning and designing computer systems that integrate computer hardware, software, and communication technologies.

Think of the people who are behind your company’s tech system. They are the masterminds. They train and support the users of the system, as well.

2. 541519 

For every system design, there will always be the need for software installation and computer disaster recovery to make sure that it works and will continue to work in the future.

This industry is labeled as “other computer related services,” and it’s exactly that. These are establishments that provide computer related services, except those that are provided for by the computer design services.

3. 236220 

This industry is quite self explanatory, as it is described to be commercial and institutional building construction

This refers to the construction of commercial and institutional buildings and related structures, such as stadiums, grain elevators, and indoor swimming facilities. Building general contractors, builders, and project construction management firms are part of this industry.

4. 541715 

Under this code are those who conduct research and experimental development  in the physical, engineering, and life sciences (except nanotechnology and biotechnology).

This industry is diverse as it covers agriculture, electronics, environmental, biology, botany, computers, chemistry, food, fisheries, forests, geology, health, mathematics, medicine, oceanography, pharmacy, physics, veterinary and other allied subjects.

5. 561210 

Facility support services provide operating staff that perform a combination of support services within a client’s facilities. They, however, are not involved with or responsible for the core business processes or activities of the client.

The combination of support services, mentioned, are janitorial, maintenance, trash disposal, guard and security, mail routing, reception, and laundry.

6. 541330 

This code covers most, if not all, businesses that provide engineering services. This pertains to establishments that make use of the principles of engineering in their design and development processes.

These establishments may involve any of the following activities: provision of advice, preparation of feasibility studies, preparation of preliminary and final plans and designs, provision of technical services during the construction or installation phase, inspection and evaluation of engineering projects, and related services.

7. 541611 

Administrative management and general management consulting services provide and operate advice and assistance to businesses and other organizations.

This is the industry for general management consultants, since they provide a full range of management consulting services to their clients. These services include, administrative, human resource, marketing, process, physical distribution, and logistics.

8. 541712 

In this industry, the establishments are primarily engaged in Research and Development in the Physical, Engineering and Life Sciences Engineering, and Life Sciences (except Biotechnology). This code, however, has been replaced by 541715.

Note: The NAICS Code that should be used instead (effective January 1, 2017) is 541715 unless the requirement is dealing with nanotechnology. In that case, the NAICS Code 541713 should be used. 

9. 541511

This code is similarly related to 541512-Computer Design services. The difference, however, is that this industry provides custom computer programming services.  

It focuses more on writing, modifying, testing, and supporting software to meet the needs of a particular customer, hence the term custom was used.

10. 561440

Collection agencies are establishments primarily engaged in collecting payments for claims and remitting payments collected to their clients.

They are used by lenders or creditors to recover funds that are past due or from accounts that are in default. Often, a creditor will hire a collection agency after it has made multiple failed attempts to collect its receivables.

RESOURCES

The list of NAICS codes from this article was taken from usaspending.gov, wherein federal awards for set-aside spending in 2021 was categorically ranked from highest to lowest, according to each industry’s collective spending amount.

If you have grown an interest in set-aside contracts and are curious about finding set-aside awards, check out this video entitled, “Finding set-aside awards on USAspending.gov,” to find opportunities waiting for you.

To also learn more about all things NAICS, you can check out the website here.

Donnie Harris: Retired Contracting Officer with an Unlimited Warrant to Write Billions in Contract Actions

Navigate the government contracting market with retired military contracting officer Donnie Harris.

BACKGROUND

Donnie Harris is a retired military contracting officer who served two decades for the Coast Guard Office of Chief Counsel, Procurement Law Division, and the Clerk of the Court/Paralegal for the Coast Guard Court of Military Appeal.

Throughout his tenure, Harris participated on various radio shows and trained thousands of military and civilian personnel on topics ranging from preparing a statement of work to updates on the FAR.

Over the course of these years, he managed complex and high-profile procurements totaling $1.2 billion from the acquisition to the pre-award phase. 

After retiring, he was employed by numerous companies that wanted to utilize his procurement experience. 

CONTRACTOR PURCHASING SYSTEM REVIEW AUDIT

What that audit means is when you’re dealing with a cost reimbursable contract, you have to have an approved purchasing system that is approved by the government.

Huge companies like Booz Allen Hamilton use this process in order to ensure that everything, from the reqs and certs to the subcontractor agreements, are dated and signed correctly.

The reason is that if you fail too many audits, then that’s going to go into your past performance.

You may have an outstanding technical solution, but because you’re not able to pass an audit and it is reflected in your past performance, then you’re probably not going to win.

This is why Harris worked with a whole department in Booz Allen that was strictly dedicated to doing this audit. 

SUBCONTRACTING GOALS

Under the subcontracting goal, huge companies that do federal works need to subcontract a certain percentage of their work to small businesses. 

For instance, you’re not going to get a small business who can build a $3 billion bridge. The reasons may include the fact that they don’t have the infrastructure, the resources, and the technical knowledge and expertise to build a bridge.

Still, these small businesses can do some of the legwork, like dirt removal, concrete, and other of the small jobs. This is where the subcontracting goals come into place. 

However, depending upon the requirements, there are firms that really don’t have to adhere to the subcontracting goals, especially if there’s no subcontractors out there that can perform that type of work.

This happens when the vendor or the offerors have done their market research and found that no small business can fulfill the requirements.  

SMALL BUSINESSES ARE MISINFORMED

In Harris’ experience, he had to disqualify a lot of small businesses because they did not even maintain the basic requirements needed. 

For example, in putting solicitations online, they use keywords that only certain companies know. Why? Because this shows the level of expertise that that company has.

Apart from that, contracting officers have specific requirements depending on the contract. So, if you don’t follow any of these, then you can certainly be disqualified. 

For instance, if it is written that you need to use an 8 1/2 X 11 size of paper, then you need to really send your proposal using this size.

These are just the little things people on the government side uses in order to eliminate companies that could really not fulfill the requirements.

THE CONTRACTING PROCESS

The government usually receives two proposals: the technical proposal and the pricing proposal. 

The technical proposal is going to address how you are going to match or apply the requirements. Within this, the agency usually asks for your resumes, technical capabilities, resources, and past performance. 

Meanwhile, the pricing proposal is how are you going to price it. This includes what labor rates you are going to use and what labor categories you are going to use to accommodate these requirements.

Now, let’s say your technical proposal and your price proposal are both acceptable and you won a single award. Then, you will move to the negotiation, the final offer, and the kick off meeting about certain requirements. Lastly, you will start working.  

On the other hand, if it is going to be a multiple award, that’s when the agency will issue different task orders or requests for quotes towards you and other companies in the pool. 

What will happen in this kind of award is that you will price every time there’s a task order and that agency will choose the lowest bidder.  

RESOURCES

If you want to learn more on how to navigate the government contracting market with retired military contracting officer Donnie Harris, then be sure to click the resources below.

You can also visit the GovCon Giant website or the new GovCon Edu where you learn everything about government contracting!

011: Donnie Harris – Unlimited Warrant to Write Billions in Contract Actions

https://www.youtube.com/watch?v=R_H15m0jKgY

SOURCES SOUGHT: US GOVERNMENT SEEKS SOURCES FOR LEASED RETAIL AND RELATED SPACE

The U.S. Government currently occupies retail/office and related space in a shopping center under lease in Huntsville, Texas, that will be expiring. The Government is considering alternative space if economically advantageous and is seeking to lease between a minimum of 2400 SF and a maximum of 2800 SF gross square feet of existing Class A or B retail space, in Huntsville, Texas, specifically in state zip code, 77340. In making this determination, the Government will consider, among other things, the availability of alternative space that potentially can satisfy the Government’s requirements, as well as costs likely to be incurred through relocating, such as physical move costs, replication of tenant improvements, and telecommunication infrastructure and non-productive agency downtime.

  • Original Set Aside:
  • Product Service Code: X1AA – LEASE/RENTAL OF OFFICE BUILDINGS
  • NAICS Code: 531120 – Lessors of Nonresidential Buildings (except Miniwarehouses)
  • Place of Performance: Huntsville, TX 77340 USA
  • Original Response Date: May 31, 2021 05:00 pm CDT
  • Full details via beta.sam.gov

    govcon logo Check out our RESOURCES page for a sample letter that we use in response to government market research.

 

Bell Boeing Joint Program Office awarded $143.1M contract N00383-19-D-U501 for the logistics and repair support of MV-22B, CMV-22 (Navy) and CV-22 (Air Force) Osprey components

Bell Boeing Joint Program Office, California, Maryland, is awarded $143,198,723 for a delivery order (N00383-21-F-0U51) under previously awarded performance-based logistics requirements contract N00383-19-D-U501 for the logistics and repair support of MV-22B, CMV-22 (Navy), and CV-22 (Air Force) Osprey components. All work will be performed in Fort Worth, Texas. Work is expected to be completed by December 2025. Fiscal 2021 working capital funds (Navy) in the full amount of $143,198,723 will be obligated at the time of award and funds will not expire at the end of the current fiscal year. One source was solicited for this non-competitive requirement pursuant to the authority set forth in 10 U.S. Code 2304 (c)(1), in accordance with Federal Acquisition Regulation 6.302-1, with one offer received. Naval Supply Systems Command Weapon Systems Support, Philadelphia, Pennsylvania, is the contracting activity.

Bell Boeing Joint Project Office was founded in 1981. The Company’s line of business includes the manufacturing and assembling of complete aircraft. (www.bloomberg.com)

 

SOURCES SOUGHT: US National Sectéra vIPer Universal Secure Phone

Based on the responses to these sources sought notice/market research, this requirement may be set aside for small businesses or procured through full and open competition, and multiple awards may be made for US National Sectéra vIPer. Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions.

Submission Instructions: Interested parties who consider themselves qualified, as detailed in Appendix 1, are invited to submit a response to this Sources Sought Notice by May 19, 2021.

  • Original Set Aside:
  • Product Service Code:
  • NAICS Code: 541519 – Other Computer Related Services
  • Place of Performance:  Albuquerque, NM 87185 USA
  • Original Response Date: May 27, 2021, 12:00 pm MDT
  • Full details via beta.sam.gov

    govcon logo Check out our RESOURCES page for a sample letter that we use in response to government market research.

General Dynamics Mission Systems awarded $400M contract for production of spare parts in support of the Warfighter Information Network-Tactical Increment system

General Dynamics Mission Systems, Taunton, Massachusetts, has been awarded a maximum of $400,000,000 firm-fixed-price, indefinite-delivery/indefinite-quantity, prospective-price-redetermination contract for production of spare parts in support of the Warfighter Information Network-Tactical Increment system. This was a sole-source acquisition using justification 10 U.S. Code 2304 (c)(1), as stated in Federal Acquisition Regulations 6.302-1. This is a five-year base contract with one five-year option period. The location of performance is Massachusetts, with April 29, 2025, performance completion date. Using military service is Army. The type of appropriation is fiscal 2020 through 2025 Army working capital funds. The contracting activity is the Defense Logistics Agency Land and Maritime, Aberdeen Proving Ground, Maryland (SPRBL1-20-D-0043).

General Dynamics Mission System Inc was founded in 2015. The company’s line of business includes repairing radios and televisions. (www.bloomberg.com)

SOURCES SOUGHT: Content Management Systems (CMS) Software

The U.S. Army Contracting Command – New Jersey, on behalf of U.S. Army Combat Capabilities Development Command – Armaments Center (CCDC AC), Life Cycle Supportability Division (LCSD) at Picatinny Arsenal, NJ, is conducting market research to determine the capability of businesses to provide a content management system (CMS), a software application and a set of related programs, to create and manage digital content. The required CMS shall be used for authoring, reviewing, collaborating, storing, electronically publishing, and overall enterprise content management (ECM) of LCSD documentation. This documentation is developed in XML compliant to MIL-STD-40051 and binary/proprietary (e.g. FrameMaker, Word, etc.) formats and is updated and edited regularly after initial publication. The commercial CMS shall integrate the Army XMetaL application (configure the data ingest for Army custom eXtensible Mark-up Language (XML) and Document Type Definitions (DTDs)).

  • Original Set Aside:
  • Product Service Code: 7A21 – IT AND TELECOM – BUSINESS APPLICATION SOFTWARE (PERPETUAL LICENSE SOFTWARE)
  • NAICS Code: 511210 – Software Publishers
  • Place of Performance: Picatinny Arsenal, NJ 07806 USA
  • Updated Response Date: May 14, 2021 12:00 pm EDT
  • Full details via beta.sam.gov

    govcon logo

    Check out our RESOURCES page for a sample letter that we use in response to government market research.