Everything About the Commercial And Government Entity (CAGE) Code

Learn what is a CAGE code and what are the things you need to consider about this in registering in the SAM database!

WHAT IS A CAGE CODE?

The Commercial And Government Entity (CAGE) code is a five-character ID number assigned by the Department of Defense’s Defense Logistics Agency (DLA).

This code is extensively used within the federal government in order to support a variety of mechanized systems and provide a standardized method of identifying a given legal entity at a specific location.

This code may be used for a facility clearance or a pre-award survey.

DON’T WORRY ABOUT THIS CODE!

One thing that you should consider is that you do not need to have a CAGE code prior to registration. This will be assigned to you for FREE when you register in the System for Award Management (SAM) database.

What happens is once the Entity Registration is submitted for processing, information will be routed to the DLA for CAGE code assignment.

Once the CAGE code has been approved, it will be sent back to SAM and added to the Entity Registration.

If for any reason, there is an issue with your CAGE code, you will receive an email notification. Please follow the instructions in the email to address these issues.

RESOURCES

Having a CAGE code is just one of the steps in the SAM registration process. With other things that you need in registering as a vendor and doing business with the federal government, let GovCon Giants help you. 

Just visit our website and other social media platforms or check the new GovCon Edu where you learn everything about government contracting!

You can also check these resources below to learn more about the topic above and other resources that you might need:

What is a CAGE Code?

https://www.youtube.com/watch?v=wcz-GpTaAp8&list=PL6-jBNNcc98uGELU5VdhxbF4ZWFqa9OLf

Where do I start?

https://www.youtube.com/playlist?list=PL6-jBNNcc98vgItLSmWLW2nZfNv9gOFeJ

SAM.gov

https://www.youtube.com/playlist?list=PL6-jBNNcc98vntvG28s7FkbA5ZHzh5ttR

Small Business Tips

https://www.youtube.com/playlist?list=PL6-jBNNcc98s8Wokfs6Gg03bCuthc8bkk

The Government is on Shutdown, Now What?

Government shutdown occurs when the Congress and the President fail to act, but what happens when the government is on shutdown? Read this blog to learn more about this matter!

GOVERNMENT SHUTDOWN FACTS

1. 19 gaps in funding since 1976

Since 1976, there have been 19 gaps in budget funding.

2. Only 8 have led to employee furloughs

Eight of these shutdowns have resulted in employee furloughs.

3. Most were only a few days or weekend

Most of these shutdowns only lasted for about a weekend or so a few days.

The most significant shutdowns in history happened during the Clinton and Obama Administration, 27 days and 16 days, respectively.

4. Non-essential services are suspended

During a government shutdown, non-essential services are typically suspended. 

5. Outstanding federal bids are not affected

Since most of our federal contracts are mission critical and the funding was allocated in a previous budget, there is no need to worry about the shutdown impacting outstanding projects.

The other thing to keep in mind is that in the federal marketplace, every 30th day of September is considered as the end of the federal fiscal year.

Because of this, the RFP or RFP that they put during shutdowns and afterwards are already funded. Sources sought, on the other hand, may have not yet been funded. 

“Again, they’re handing mission critical items, activities, and so they have to already make allocations for this stuff to happen because we never know when we’d have our next disaster… so we already have higher-level thinking and long-term planning strategy implemented into federal level.”

6. Government shutdowns are more normal than you think

When we look back at our country’s history, it seems like government shutdowns are becoming more of a norm for sitting presidents than the exception.

Besides, our economy through Obama, Bush, Clinton, and Reagan administrations have all experienced similar situations and things ended up ‘business as usual’ after all the dust is settled.

So, before we allow the incidents of today to create anxiety and unnecessary stressors in our lives, let’s first take a look at history because it is a great predictor for future outcomes.

7. Some agencies are exempted

Some agencies are exempted and are not affected by these shutdowns because their funding and appropriations don’t come through Congress.

These institutions may include schools, prisons, parks, and some of those other agencies.

8. Top 100 contractors are still bidding jobs

Do you think that Boeing, Bechtel, Booz Allen Hamilton, General Dynamics, Accenture, Humana, Lockeed Martin, CH2M Hill stop bidding jobs just because of a government shutdown? Absolutely not.

I know the stakes are high and many people’s lives are being impacted by this event;  but it is even more imperative that we turn up the heat and bid more projects and jobs.

Why? Because at this time, people usually left the federal arena because of their fears and their concerns. This then opens the public sector wide open for anyone.

“Actually, I would turn up the night and be more active in pursuing these opportunities as opposed to shying away from them.”

9. The government spent $694,452,924 on DOD contracts alone

According to their records, on January 19, 2018, the Department of Defense, one of the largest buyers in the federal government, spent $694,452,924 worth of contract. 

So, although the news of a government shutdown scares people a lot, we should look at the factual information and records and bring our minds to reality. The federal marketplace is still open even though the government is on shutdown.

10. 2013 was the longest shutdown in history, but…

If you compare the spending map from 2008 to 2018, the results showed that in 2013, the Obama administration awarded the most contracts.

The government spent more than $3.9 trillion dollars across 410,553 activities. A sum that has never been seen before and this is even during the time where it had the longest shutdown in history. 

If we exclude all sources of funding and focus squarely on contract spending, they still managed to crank out 164,908 contracts and spend $457,532,751,755 in 338 days.

So, in the federal marketplace, there’s no shutdown because there are still other things that need to be pursued like funding disaster relief, and others. 

“There’s no shutdown when it comes to what we do. There’s no shutdown when it comes to going after opportunities and pursuing these contracts. You know at the same time, they’re still talking about all the other issues that are happening.”

STATE AND LOCAL CONTRACTS ARE DIFFERENT

On the other hand, if you have state or local municipal projects that are tied to federal funds, you could be at risk of payment delays.

These contracts are issued based on the sole premise that the federal government is going to send the money down to the state and local government, as they promised. So, if that promise changes, then your local state or city agency will not be able to fulfill their obligation.

With this, if you are working on a state or municipal job, make sure to ask your contract officer if the job is federally funded.

If so, I recommend holding off on sending additional equipment, material, or labor to a job site until this thing blew over or the agency could assure you that the funds were available today to make the payments.

RESOURCES

There is no shutdown in doing business with the federal government, so, why not take advantage of this marketplace instead? 

With that in mind, let GovCon Giants help you. Just visit our website and other social media platforms or check the new GovCon Edu where you learn everything about government contracting!

You can also check these resources below to learn more about the topic:

The Government is officially shutdown. What are my next steps?

https://www.youtube.com/watch?v=wuB2J0rZW_c&t=610s

What should I be doing while the government is shutdown? – Eric Coffie

https://www.youtube.com/watch?v=eJKl9gfmVgI&t=166s

I FAILED 3x and LIVE to Talk About It!

Today, I failed three times, but these failures are important and I’m here to tell you why.

MY THREE FAILURES AS OF TODAY

Failure #1:

My first failure is that I purchased new domain names with GoDaddy that cannot be transferred for six months to my hosting company, Bluehost. 

Failure #2:

Then, there goes two hours down the drain of me trying to figure out how to transfer them. And because I’m smart, I decided to purchase a new domain directly with host Bluehost. 

There goes my second failure. This Bluehost domain could not be installed because the version of Prestashop, a software that I need, is outdated.

Failure #3:

So, after figuring out for an hour, I then proceeded to purchase a new domain name with 1&1 hosting company because they are the official hosting company of Prestashop and I also purchased a website template from TemplateMonster to install with my new hosting.   

However, after three hours of trying to install that template, I found out that it was for the old version of Prestashop 1.6 and not with my current version of Prestashop 1.7. 

To convert it, it would be $900 for a $139 template. So, there is my third mistake. 

Luckily, after finding a substitute template with customer service, we exchanged it for the new one and I negotiated free installation with the company.

HOW DID YOU DEAL WITH THESE FAILURES?

So, let me ask you, what failure did you face this day and how did you deal with it?        

I know that each person who is on their quest in achieving their dreams may be attempting something challenging and scary on a regular basis. And this is normal and a must. 

I even continuously educate myself in order to increase my skills. In learning new things such as software internet marketing and web hosting, I know I will continue to fail.

However, I know that these activities will only expand my mind, take me to new places, and help me realize possibilities that I’ve never witnessed. So, I will continue to press forward. 

Apart from that, in order to get unusual results, you must become an unusual person.

“If you are comfortable, then you are not unusual.  If you are not unusual, then you are getting standard results. And if you are getting standard results, then you can count on your life being the same as it is today.”

I read a quote in an article the other day that said if you are not working at your job, then you do not have a job.

I am not saying that you want wealth, riches, and fame. But in this day and age, if you want an adequate life, then you need to invest in yourself a little more.

Learn a new trade, skillset, or a language. Besides, there are many resources out there, both free and paid, such as Coursera and Dualingo.  

Start networking with people whom you can’t afford to be around. Volunteer your time at charity events. Besides, with hundreds of events happening in each city across the country, now is a greater time than ever to participate and expand your circle.

“Become a person of value to others and you’ll grow both spiritually and prosper greatly.”

RESOURCES

With that in mind, if you want to grow in the federal marketplace, let GovCon Giants help you. Just visit our website and other social media platforms or check the new GovCon Edu where you learn everything about government contracting!

You can also check these resources below to learn more about the topic:

Listen Here If You Want To Take Action!

https://www.youtube.com/watch?v=cDjuSKMwE7o&t=1013s

5 Step Formula for Overnight Success

https://www.youtube.com/watch?v=lMMWh5dSbgU

Where do I start?

https://www.youtube.com/playlist?list=PL6-jBNNcc98vgItLSmWLW2nZfNv9gOFeJ

Leadership Questions Answered!

Learn more about me, Eric Coffie, as I answer these questions about leadership!

LEADERSHIP QUESTIONS

1. When was the last time you overcame a challenge?

As a leader and an entrepreneur we face challenges every week.

Most recently, my supplier failed to deliver materials within a certain date which made my project late. Because of this, the government stopped paying me.

When the government stopped paying me, I had to find another source of income to replace the money until we finish the project. So, I went to a bank to borrow money to continue working until the problem was resolved.

2. Who was the first person you ever looked up to as a leader?

I look up to Robert Kiyosaki, the author of Rich Dad Poor Dad.

In fact, he taught me how to read financial statements and the concept of earning passive income (money generated by real estate or business that you are not involved in).

Apart from that, I also learned how to think like a business and not an employee. The difference is that employees pay taxes first and then spend what’s left over, meanwhile businesses spend all the money first and pay taxes on what’s left. 

“Profits are better than wages because you can multiply your results and generate double the money with same effort.”

3. Who are you as a leader?

As a leader, I am the final decision maker, the risk taker, and the conflict resolver. I am also the parent, the teacher, the student, the bearer of bad news, and the problem solver. 

“As a leader, you have to have big shoulders and carry the load of all the good as well as the bad.”

4. If you could be anyone you ever wanted to be today, who would it be and why?

I am the person I want to be today. I just really wish that I could have identified my gifts and talent sooner, so that I could have started developing them a long time ago.

5. What do you think the most important quality of leadership is?

That would be the ability to execute a decision in the presence of fear with limited information. 

In order to do that, that person must be able to trust his or her decision, even when faced with resistance, danger, pressure, fear, anxiety, and trouble.

6. What was your greatest accomplishment of your life so far?

I would say that it was my Youtube channel. It has given me the opportunity to reach thousands of small businesses around the nation. 

This also provides me to give them hope that they can one day grow their business to something substantial and significant, hoping that they will eventually help their family and community.

7. What’s the biggest risk you’ve ever taken?

I would say that it was starting a business with no money and no experience. 

“You have to work your butt off to ensure that everything goes well. You must learn a lot of new information in a short period of time. You have to execute on things that are foreign concepts. It was scary but also wildly exciting.”

8. What are your current goals?

As of writing this, I want:

  • to build a real estate portfolio of 48 units;
  • to grow my passive income to $100k/month;
  • to reach 25,000 YouTube subscribers; and
  • to help 200 companies achieve $5 million in revenues.

9. What is one thing you wish you would’ve done differently?

I wish I would have started doing YouTube sooner. I can’t imagine where I would be today, had I started 6 years ago when I first had the idea.

10. How do you encourage people within your work?

I am an avid reader. So, for most scenarios people face, I have a quote, phrase, or positive message to share. Typically I refer people to a book or video to provide comfort in the mist of their situation. 

LET ME HELP YOU!

With this in mind, let me help you become successful and achieve your goal and your lifetime dream of earning all that you can in the federal marketplace.

Just join us here at GovCon Giants by visiting our website and other social media platforms or check the new GovCon Edu where you learn everything about government contracting!

Preparation Checklist for Woman-Owned Small Businesses (WOSB)

To help women have a level playing field with other business owners, the government created the woman-owned small business (WOSB) Federal Contracting Program. Check this article to get our preparation checklist and to learn more!

WOSB ELIGIBILITY

In order to be part of this program, you should be a small business with at least 51 percent owned by U.S. women citizens, and have women manage its day-to-day operation.

Check this link to learn more and see if you’re eligible.

WOSB PREPARATION CHECKLIST

1. Active SAM Registration 

Qualifying individuals include one or more women claiming 51% ownership should have an active registration in the System for Award Management (SAM) database.

Note: The firm’s DUNS number, EIN, and MPIN must exactly match their record in SAM.

2. Proof of U.S. Citizenship 

These could be a state-issued birth certificate, naturalization paper, or unexpired passport.

Note:  If your name differs from your submitted citizenship document, you may have to provide a proof of name change. These could be any of these: a state filed documents-official name change, marriage license, unexpired passport, or unexpired military ID with front and back copy.

3. Resume

Tailor your resume for your government business. With this, list your current ownership roles or duties with prior work experience. 

Note: This might also need a letter of explanation or technical licenses.

4. Existing Qualified Certification

If you are part of other small business programs, you need to provide the following:

  • 8(a) Program Participant – Most recent annual review letter. However, firms on their first program year may submit their initial approval letter.
  • CVE-Certified – certification letter from the Department of Veterans Affairs’ Center for Verification and Evaluation.

5. Ownership Documents 

Choose one according to your business structure:

  • Corporation
  1. Articles of Incorporation
  2. Copies of stock certificates (front and back)
  3. Stock Ledger
  4. Corporate Bylaws and any amendments
  5. DBA or Trade Name (if applicable)
  6. Business Documents noting the election of officers and key employees (most recent meeting minutes, joint venture agreements, or buy/sale agreements)
  •  Limited Liability Company (LLC)
  1. Operating Agreement and any amendments
  2. Articles of Organization and any amendments
  3. DBA or Trade Name (if applicable)
  4. Business Documents (joint venture agreements or buy/sale agreements, if applicable)
  • Partnership
  1. Partnership Agreement and any amendments
  2. DBA or Trade Name (if applicable)
  • Sole Proprietor
  1. DBA (Doing Business As) or Trade Name Certificate

ECONOMICALLY DISADVANTAGED WOSB PREPARATION CHECKLIST

In addition to all the things needed as a WOSB, you also need to provide your financial data showing your personal and business financial information, if you want to be an economically disadvantaged WOSB. 

These include the following:

  • A completed and signed IRS Form 4506-T, Request for Tax Transcript
  • Three most recent personal income tax returns (IRS Form 1040) including all schedules
  • Three years of business tax returns and all schedules, dependent upon on the number of years in business
  • Three most recent W-2’s, 1099s, or a letter of explanation of the source of income reflected on their personal tax return equal to the total wages for each specific tax year
  • An IRS Verification of Nonfiling Letter (VNF) for any year in which taxes have not been filed.
  • Detailed information regarding the value of all assets (including cash on hand and in banks, accounts and notes receivable, retirement accounts, stocks, bonds, real estate, personal property, life insurance, and any other assets), liabilities (such as loans, mortgages, tax debts, and any other liabilities), and income (including salary, investment income, real estate income, and any other income).

Note: SBA may consider a spouse’s financial situation in determining whether qualifying individual(s) are economically disadvantaged where the spouse has a role in the business (e.g. an officer, employee, or director) or has lent money to, provided credit or financial support to, or guaranteed a loan of the business.

RESOURCES

To expedite the process and to take advantage of the 23% small business set-aside goal of the government, it is best to prepare the files needed above. 

However, consider that the self-certification process has already ended last October 15, 2020. With this, you need to particularly register to the SBA’s new certification page or through the four organizations approved by the SBA

If you also want to learn more about the checklist above, then download this document below. You can also check the links for other resources below. 

With this in mind, let us help you achieve your goal in the federal marketplace. Join us here at GovCon Giants or check the new GovCon Edu where you learn everything about government contracting!

https://govcongiants1.wpengine.com/wp-content/uploads/2018/01/ED-WOSB-checklist-for-SBA-certification.pdf

https://certify.sba.gov/prepare#wosb-anc

https://www.sba.gov/federal-contracting/contracting-assistance-programs/women-owned-small-business-federal-contracting-program

https://www.sba.gov/federal-contracting/contracting-assistance-programs/women-owned-small-business-federal-contracting-program